Finance and Administrative Associate

WHAT IS THE ROLE ABOUT?

The Finance and Administrative Associate supports the Finance and Administrative Department by performing clerical tasks, including processing, and recording transactions, preparing related reports, liaising with other departments, vendors, banks and government agencies, fact-checking, document controller and other duties as needed.

WHAT SHOULD YOU HAVE?

  • Bachelor’s degree in accounting, finance, or a related field preferred
  • Basic knowledge in Finance and Accounting Microsoft Excel, Word, and Powerpoint
  • Attention to detail
  • Deadline-Oriented
  • Communication Skills
  • Analytical and Problem-solving skills
  • Initiative driven

WHAT WILL YOU DO?

Handles office tasks, such as filing, data entry, answering phones and processing emails, reordering supplies, etc.
  • Monitors all accounting deliverables and ensures work according to the deadline
  • Processes request for payment and verify the completeness and accuracy of supporting documents
  • Processes and verifies employees’ expense reports to ensure compliance with the Company policy
  • Processes outgoing payments in compliance with Company policies and procedures
  • Enters the financial transactions into Diamant Accounting Software
  • Maintains Loose-leaf books of account
  • Prepares cash position report and bank reconciliation
  • Prepares monthly accounting schedules and inventory reports
  • Assists in annual inventory audit
  • Assists the accountants in the preparation of the schedules, reports, and other relevant documents needed for the annual audit
  • Assists in the preparation of reports or project presentations for the F&A Department
  • Assists in the preparation of documents, reports, and other relevant documents for statutory submission
  • Maintains digital and physical financial records
  • Monitors bank balances and ensures enough funding is in place before processing disbursements.
  • Prepares the Monthly Disbursement Forecast and coordinates with other departments for their monthly disbursement projections
  • Prepares daily cash position reports and monthly reconciliation of daily cash position reports against the actual cash balances
  • Records outgoing payments, bank charges, and bank accounts related adjustments in the Diamant Accounting System Ensures collection of Official receipts, Sales Invoice and signed 2307 every after the completion of payments
  • Coordinates with Liaison personnel in the payment deposits and any other disbursement-related transactions
  • Performs other duties as and when required
  • Adheres to all the accounting rules and regulations

    Join our growing team. Apply now!